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INSTRUCTION FOR PAPER SUBMISSION

The submission of your structured abstract and full paper is via EasyChair website. The submission options are as follows:

Step 1:
Sign-up in EasyChair
Step 2:
Create Abstract
Option A  Step 3:
Pre-submit abstract first 
 Step 4:
Upload full paper later
Option B  Step 3: Submit and upload full paper simultaneously


- Step 1: Sign up for EasyChair
To use EasyChair you need first create an account. This is done to prevent misuse of the system. To obtain an account follow these steps:
a.    Go to:  https://easychair.org/conferences/?conf=icsse2021
b.    Click on "sign up for an account”. 
c.    This will take you to a new web page. Type the two words that you see in the image and click on "Continue". If you type the words correctly you will be asked to fill out a simple form with your personal information.
d.    After submitting the form, EasyChair will send you an email with a link to create an account.
e.    You will now be able to log-in and submit your abstract/paper 


- Step 2: Create your abstract
ICSSE2021 requires a structured abstract for both the pre-submission and full paper submission options. You must therefore, in no more than 300 words, create and supply an abstract which has content include: Purpose; Design/Methodology; Findings; Conclusions; Research limitations/implications: (if applicable); Practical implications: (if applicable); Value.
Note: The abstract submission process is easier if you create your structured abstract as a MS Word document and copy and paste it in the “Title, Abstract and Other Information” field. (The online submission is in html so there is no need for any formatting other than the use of the required headings).

- Submission Options 
Once you have an account you are then able to follow either option A or option B:
Option A: pre-submit your structured abstract only followed by the full paper at a later date; or, 
Option B: submit your structured abstract and your full paper (included as an attachment) simultaneously.


Option A: The two-step submission process
- Step 3: Pre-submit your structured abstract only
a. Log in using your account information.
b. In the EasyChair menu, follow the menu tabs "EasyChair->My Account"-> “New Submission”.
c. Fill in the required fields.
d. Copy and paste your structured abstract in the field “Title, Abstract and Other Information”.
e. Ready? Click on the   Submit   button on the bottom left of the page
f. EasyChair will confirm that your submission is saved
g.  You can check your submission details in your EasyChair account using the menu on top of the page 

- Step 4: Submit your full paper before the due date
a.    Log into your EasyChair account
b.    Using the menu at the top left of the webpage Select your “Paper #”
c.    Using the links on the top right hand side of the web page select “Submit new version” 
d.    For the item “Submission” select “Choose File” and browse for your paper (PDF file) and select “Open”
e.    Your full paper will have been uploaded. This is now visible in your “Paper #” page with a link to your paper.


Option B: One step full paper submission 
- Step 3: Submit your structured abstract and full paper
a. Log in using your account information.
b. In the EasyChair menu, follow the menu tabs "EasyChair->My Account"-> “New Submission”.
c. Fill in the required fields.
d. Copy and paste your structured abstract in the field “Title, Abstract and Other Information”.
e. In the “Upload Paper” field, select “Paper - Choose File” and browse for your paper (PDF file) and select “Open”
f. Ready? Click on the   Submit   button on the bottom left of the page
g. EasyChair will confirm that your submission is saved
h. You can check your submission details in your EasyChair account using the menu on top of the page


IEEE PDF eXpress 

Generation of the PDF file and validation of the manuscript by IEEE PDF eXpress


Prior to submission, the final manuscript PDF file must be validated by IEEE PDF eXpress to ensure that it is IEEE Xplore-compliant.

 

Process Overview

 

1. Login to the site

- Go to IEEE PDF eXpress Website at https://ieee-pdf-express.org/

- If you are a First-time user or don't have an account, select 'Create account' and fill required information. The Conference ID is 52999X.

Please note that an Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

 

- If you are a Previous user you should enter the same email and password that was used for previous conferences. The Conference ID is 52999X.


2. Upload file

Upload a PDF for Checking or source file(s) for Conversion; get email confirmation of file receipt.


3. Submitted PDFs are Checked for IEEE Xplore®-compatibility; source file(s) are Converted to IEEE Xplore-compatible PDFs.
- If a PDF is submitted: you will receive an email stating that PDF Passed or Failed the Check. If the PDF fails, a PDF Check report is attached to the email. Author goes to account and clicks "Understanding the PDF Check Report" for solutions.
- If source is submitted: you will receive the IEEE PDFeXpress®-generated PDF as an attachment, and through your IEEE PDFeXpress® account. Review PDF to ensure that it views on screen and prints as you intended.


4. If necessary, revisions may be submitted (PDF or source); return to Step 2.
Make sure that there are no grammatical, spelling,
or content errors in articles prior to submitting to PDFeXpress.


5. When you have an acceptable IEEE Xplore-compatible PDF, submit this final PDF to the conference by clicking Approve button.

 

You also visit the following site https://ieee-pdf-express.org/External/UsingIEEEPDFeXpress for your reference in Using IEEE PDF eXpress.



Page, Format and Font Settings

All final versions of accepted full papers are limited to four-six (4-6) A4-size double-column pages at no extra charge. Authors may upload over-length papers up to a maximum of eight (8) pages. However, an extra-page charge of USD 25 per page will be levied on the seventh and eighth pages.

Accessing the templates

Microsoft Word A4 template (DOC, 63 KB) Updated Jan 2019

Microsoft Word A4 template (DOCX, 31 KB) Updated Jan 2019

Latex template (ZIP, 700 KB) Updated October 2019

 

MS Word Support

1. Authors who intend to typeset their manuscripts using Microsoft Word should download the above template


2. Microsoft Word 2010 or later is strongly recommended for typesetting in IEEE Xplore-compliant format.

3. To produce compliant PDFs, use the "Save as PDF" feature which is built into MS Office 2010. Make sure that the following options are selected:
- Optimize for: Standard (publishing online and printing)
- Options > PDF options > Bitmap text when fonts may not be embedded

4. Do not encrypt nor password-protect your PDF.


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IMPORTANT DEADLINES                        

 

Abstract Submission: March 10, 2021

 Extended to March 20, 2021 

 

Full paper Submission: May 10, 2021

Extended to May 25, 2021

 

Notification of Paper Acceptance: June 20, 2021

Extended to July 10, 2021

 

Revised Full paper Submission: July 10, 2021

 

August 5, 2021: Invitation Letter Sending

 

August 5, 2021: Online Registration

 

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SPONSORED BY:                                     





2021 International Conference on System Science and Engineering
Copyright of HCMC University of Technology and Education
Add: No 1 Vo Van Ngan Str., Linh Chieu Ward, Thu Duc City, Ho Chi Minh City, Vietnam
Tel: (+84.8) 37 221 223 - Ext: 8161 or 8443 
E-mail: icsse2021@hcmute.edu.vn